What it costs you today
In a 1,200-employee firm with 3,000 physical assets spread across 8 sites, the inventory is taken by hand once a year over three weeks of cross-referenced Excel at 2 am by a tired team, and nobody knows in real time which laptop an ex-employee kept, what the distributed printer fleet is worth across the cities, or whether the 40 servers in the datacenter still have warranty. IT and logistics lose close to 80 person-hours per inventory cycle, and depreciation is calculated with a single flat factor that does not agree with the controller and does not reflect real useful life by asset category. When the external audit asks where asset X-3421 with a book value of USD 2,400 is, there is no answer, triggering year-end adjustments and financial observations on the close. "Every December is the same embarrassment" is how the financial controller sums up the annual count. How much working capital is tied up in assets we cannot locate or value?
What changes when you have it
Every physical asset carries a unique barcode generated in batch and is logged into Dataverse from the corporate phone: the operator scans with the camera, assigns location, owner, condition and category, and depreciation recalculates itself month by month using the useful life configured per asset type. The internal audit team opens Power BI and downloads a valued inventory by site, area and category in a single click, with automated alerts for assets unassigned for more than 60 days and for warranty coverage about to expire. The visible output is a Canvas app with an embedded scanner connected to a Power BI dashboard that flags policy and warranty risks before they bite. The solution is in production at a multilatina with 4,500 catalogued assets across 12 sites where the latest external audit closed with zero observations and inventory time dropped 70%. The project pays back inside a single audit cycle.
Mobile scan view + depreciation dashboard
I want to implement this
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